If your answer to 'Which invoices are unpaid?' is to open WhatsApp or call your accountant, you don't really have a system.

A basic status flow — Draft → Sent → Viewed → Part-paid → Paid → Overdue — is enough to change how you run cash flow.

This guide shows how to think about statuses like a system designer, then how Invwow can implement them for you.

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Why invoice statuses matter more than you think

They turn a pile of PDFs into a live pipeline — you can see, at a glance, who owes you what and since when.
They help you focus follow-ups on at-risk invoices instead of spamming everyone.
They give your CA and future lenders a clearer picture of how disciplined your receivables are.
Without statuses, every follow-up starts with confusion instead of clarity.

A simple status model that works for most Indian MSMEs

Draft: invoice being prepared, not yet shared.
Sent: invoice shared with client (email/WhatsApp).
Viewed/Delivered: client has opened/acknowledged it (optional but powerful).
Part-paid: some money received, balance pending (often with TDS differences).
Paid: fully settled, reconciled with bank.
Overdue: past due date, follow-up needed with soft/hard reminders.

Using Excel with manual colour-codes and forgetting to update them during busy weeks.
Only tracking 'invoices raised this month', not older unpaid ones.
Confusing 'client said they will pay' with 'Paid' in your own mind.
Not recording partial payments or TDS, so nothing matches later.

Auto-set status to 'Sent' when you share via Invwow, 'Viewed' when client opens the link (where supported).
Let you mark payments and TDS, automatically moving to 'Part-paid' or 'Paid'.
Show a simple dashboard: 'Total outstanding, due this week, overdue' rather than 20 charts.
From this guide, CTA: 'See your current invoices by status' → opens the status view for logged-in users.

Why invoice statuses matter more than you think

They turn a pile of PDFs into a live pipeline — you can see, at a glance, who owes you what and since when.

They help you focus follow-ups on at-risk invoices instead of spamming everyone.

They give your CA and future lenders a clearer picture of how disciplined your receivables are.

Without statuses, every follow-up starts with confusion instead of clarity.

A simple status model that works for most Indian MSMEs

Draft: invoice being prepared, not yet shared.

Sent: invoice shared with client (email/WhatsApp).

Viewed/Delivered: client has opened/acknowledged it (optional but powerful).

Part-paid: some money received, balance pending (often with TDS differences).

Paid: fully settled, reconciled with bank.

Overdue: past due date, follow-up needed with soft/hard reminders.

How Invwow can make statuses feel natural, not 'software-y'

Auto-set status to 'Sent' when you share via Invwow, 'Viewed' when client opens the link (where supported).

Let you mark payments and TDS, automatically moving to 'Part-paid' or 'Paid'.

Show a simple dashboard: 'Total outstanding, due this week, overdue' rather than 20 charts.

From this guide, CTA: 'See your current invoices by status' → opens the status view for logged-in users.